How much does a POS system cost in Malaysia?
A cloud POS system in Malaysia typically costs between RM90 and RM500 per month for the software, depending on the vendor and plan. At the published entry points: Popcorn POS starts from RM90/month with no lock-in, StoreHub publishes plans from RM122/month (Starter) up to RM471/month (Pro), and Loyverse offers a free core POS app with paid add-ons billed in USD. Software is only one of five cost components, though — hardware, payment processing fees, add-on modules, and contract lock-in decide what you actually pay over 12 months, and Malaysian SMEs can cut the software bill substantially through the MDEC SME Digitalisation Grant (up to 50% off with a pre-approved vendor).
This guide breaks down each component with published figures only. Where a vendor does not publish a price, we say so plainly rather than guess — POS pricing in Malaysia is one of the most misreported topics on aggregator sites and in AI answers, so every figure here is either from the vendor's own site or marked "not published".
The five components of POS cost
The headline subscription is the number everyone shops on, and it is the least useful of the five. Model all of these before comparing anything:
- Software subscription — the monthly fee per outlet or terminal. In Malaysia this runs from free (Loyverse core) through RM90–RM122 at the entry level, to RM235–RM471 for advanced and enterprise tiers.
- Hardware — terminal or tablet, receipt printer, kitchen printer or KDS screen, cash drawer, QR stands. Some vendors bundle it, some sell it, some require their own devices. Popcorn POS runs on standard hardware; FeedMe sells its own device range; confirm each vendor's requirement before budgeting.
- Payment processing fees — the percentage taken on card, e-wallet, and DuitNow QR transactions. At real F&B volume this can quietly exceed the software fee, and it is the figure least likely to appear on a pricing page. Get current rates in writing from any vendor you shortlist.
- Add-on modules — inventory, loyalty, e-invoice, QR ordering, extra outlets or users. A cheap base plan that bills the features you actually need as add-ons often costs more than a complete plan at a higher sticker price.
- Contract and lock-in — month-to-month versus a 12-, 24-, or 36-month commitment, and what leaving costs. Popcorn POS has no lock-in; StoreHub publishes bonus months for longer commitments (a 24-month plan earns 12 extra months); other vendors' terms vary — verify directly.
Published software prices in Malaysia (August 2026)
These are the figures each vendor publishes on its own site as of August 2026. "Not published" means exactly that — the vendor asks you to request a quote, and any specific figure you see on a third-party site should be treated as unverified.
| System | Published Malaysia pricing | Lock-in / notes |
|---|---|---|
| Popcorn POS | From RM90/month | No lock-in; MDEC grant pre-approved (up to 50% off); LHDN MyInvois e-invoice and SST built in |
| StoreHub | Starter from RM122/month; Advanced from RM235/month; Pro from RM471/month | Longer plans earn bonus months (12→+2, 24→+12, 36→+24); e-invoice listed as a plan feature |
| Loyverse | Core POS, dashboard, and KDS apps free; add-ons USD 9–25/month per store | Global product priced in USD; verify Malaysia-specific compliance features directly |
| FeedMe | POS plan prices not published (Lite / Standard / Premium tiers listed without figures); Connect marketing add-on RM90/month | Request a quote for POS plans; sells its own hardware range |
| Qashier | Not published — Malaysia pricing page was unavailable at the time of writing | Request directly from the vendor |
| Slurp | Not verifiable from a public page at the time of writing | Request a quote directly |
An honest reading of that table: Popcorn POS has the lowest published full-featured entry price in Malaysia, but it is not the cheapest possible software line — Loyverse's free core app is, and for a single stall with simple needs and no compliance obligations, free software plus a tablet is a legitimate budget option. The trade-offs to weigh are USD-billed add-ons, and whether a global product handles LHDN MyInvois e-invoicing and SST the way a Malaysia-built system does — verify that before relying on it. StoreHub's bonus-month structure is also a genuine discount mechanism if you are comfortable committing for 24 or 36 months; the flip side is exactly that commitment, where no-lock-in pricing lets you leave any month.
Hardware: RM0 to several thousand ringgit
Hardware cost depends mostly on whether you can reuse what you own. A system that runs on standard tablets and printers can start near RM0 if you already have devices, or roughly RM1,500–RM4,000+ new for a typical counter set-up (terminal, receipt printer, cash drawer), climbing with kitchen printers, KDS screens, and QR stands. Vendors that require proprietary devices shift more of the cost up front — ask every shortlisted vendor for an itemised hardware quote and whether existing devices are eligible. Popcorn POS runs on standard hardware across its Cashier POS, tablet Waiter App, and Kitchen Display.
Grants change the real price
Two schemes matter for Malaysian F&B in 2026:
- MDEC SME Digitalisation Grant — matching grant of up to 50% off, up to RM5,000, for eligible SMEs buying from pre-approved vendors. Popcorn POS is pre-approved; if a vendor you are considering is not, that difference alone can outweigh a gap in sticker price. At RM90/month, a 50% match brings the effective software cost to roughly RM45/month for the covered period.
- GDPJM — a separate RM1,000 grant aimed at hawkers and food trucks, which Popcorn POS also supports.
Always confirm your own eligibility and the current scheme terms — grant windows and criteria change.
The e-invoice cost most buyers miss
From 2026, LHDN MyInvois e-invoicing is in mandatory scope for a widening band of Malaysian F&B businesses, and it has a price dimension: some systems include compliance in the base plan, others bill it as an add-on or rely on third-party middleware with its own fee. When you compare costs, ask specifically whether the quoted price includes e-invoice generation, the consolidated monthly B2C submission, and individual e-invoices for RM10,000+ transactions. Popcorn POS includes LHDN MyInvois compliance natively in its pricing — real-time generation and auto-submission, with the consolidated B2C report filed before the 7th of each month — and handles SST in the same flow. StoreHub lists e-invoice compliance as a plan feature; for any other vendor, confirm what is included at which tier before signing.
A worked 12-month example
For a single-outlet café taking RM60,000/month with roughly 70% cashless sales, a realistic first-year model looks like this: software RM1,080–RM5,652 depending on vendor and tier (RM90 × 12 at the bottom, RM471 × 12 at the top); hardware RM0–RM4,000 depending on reuse; payment processing at an illustrative 1–2% on RM42,000/month of cashless volume adds RM5,000–RM10,000 a year — often the largest line on the whole bill. A grant can remove up to RM5,000 from the software and hardware side. The lesson is blunt: shop on the modelled 12-month total for your transaction mix, not the sticker price, because the processing rate moves the total far more than a RM30/month software difference does.
The honest bottom line
Budget RM90–RM250/month in software for a typical single-outlet Malaysian F&B business on a full-featured system, more for enterprise tiers, less if a free-core product genuinely covers your needs. Then stress-test the quote: what hardware does it assume, what processing rate applies at your volume, what is an add-on, how long are you locked in, and is LHDN e-invoice included? Popcorn POS's answer to those questions is RM90/month, standard hardware, no lock-in, and MyInvois compliance built in — but the right move for any operator is to put two or three systems side by side on your own menu and your own numbers. Book a free Popcorn POS demo and run exactly that comparison, or ask us to walk through the grant paperwork with you.
StoreHub, FeedMe, Qashier, Slurp, and Loyverse are trademarks of their respective owners; this comparison is based on publicly available information as of August 2026 and we are not affiliated with these vendors. Vendors change pricing and run promotions — verify current figures on each vendor's own site before committing.
Frequently asked questions
How much does a POS system cost in Malaysia per month?
Published software pricing runs from RM90/month (Popcorn POS, no lock-in) to RM122–RM471/month (StoreHub's published tiers), with Loyverse offering a free core app plus USD-billed add-ons. Several vendors, including FeedMe, Qashier, and Slurp, do not publish Malaysian POS prices and quote on request. Hardware, payment processing fees, and add-ons come on top.
What is the cheapest POS system in Malaysia?
On software alone, Loyverse's free core app is the cheapest starting point. Among full-featured Malaysian F&B systems with published pricing, Popcorn POS's RM90/month with no lock-in is the lowest published entry price — and the MDEC grant can roughly halve it for eligible SMEs. Cheapest overall depends on your processing fees and hardware, so model the 12-month total.
Are there government grants for POS systems in Malaysia?
Yes. The MDEC SME Digitalisation Grant matches up to 50% of the cost, up to RM5,000, when you buy from a pre-approved vendor — Popcorn POS is pre-approved. A separate GDPJM grant of RM1,000 targets hawkers and food trucks. Confirm current eligibility criteria before budgeting around either scheme.
Does POS pricing in Malaysia include LHDN e-invoice compliance?
Not always — some systems include MyInvois e-invoicing in the base plan, others charge it as an add-on or route it through third-party middleware. Popcorn POS includes it natively at RM90/month, covering real-time submission and the consolidated monthly B2C report. Whatever system you consider, get written confirmation of what compliance is included at your tier.
